4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

EXPULSIONS

14. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 13-152

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 13-152, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 13-152.pdf (Confidential Item) 

15. APPROVAL OF EXPULSION CASE NO. 13-216

Description
The student listed in Expulsion Case No. 13-216, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On January 25, 2013, the student listed in Expulsion Case No. 13-216, violated School Board Policy 5.34(1)(E), Major Disruption to Campus.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-216, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-216.pdf (Confidential Item) 

16. APPROVAL OF EXPULSION CASE NO. 12-393

Description

The student listed in Expulsion Case No. 12-393, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 26, 2012, the student listed in Expulsion Case No.. 12-393, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs/  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 4, 2013.

Recommendation
That in accordance with provisions of Sections 10607(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-393, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-393.pdf (Confidential Item) 

17. APPROVAL OF EXPULSION CASE NO. 13-197

Description
The student listed in Expulsion Case No. 13-197, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On December 17, 2012, the student listed in Expulsion Case No. 13-197, violated School Board Policy 5.34(1)(D), Grand Theft.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools, until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-197, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-197.pdf (Confidential Item) 

18. APPROVAL OF EXPULSION CASE NO. 12-220

Description
On December 1, 2011, the student listed in Expulsion Case No. 12-220, violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Items.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 15, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-220, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-220.pdf (Confidential Item) 

19. APPROVAL OF EXPULSION CASE NO. 13-254

Description
On February 5, 2013, the student listed in Expulsion Case No 13-254, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs and School Board Policy 5.32, Zero Tolerance(1)(K), Possession, Use, or Sale of Controlled Substances.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-254, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-254.pdf (Confidential Item) 

20. APPROVAL OF EXPULSION CASE NO. 13-170

Description
The student listed in Expulsion Case No. 13-170, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On December 11, 2102, the student listed in Expulsion Case No. 13-170, violated School Board Policy 5.34(1)(D), Disruption to School Campus-Disobedience.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-170, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 13-170.pdf (Confidential Item) 

MATERIALS MANAGEMENT

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 03052013.pdf

22. APPROVAL TO AWARD BID #13-0039 FOR WINDOW COVERINGS AND WINDOW FILM INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Window Coverings and Window Film Installation and Repair Services' were received from five vendors on February 5, 2013.  The bid of CVB, Inc., dba Coastal Window Treatments was the best overall low bid for window coverings installation and repair services and the bid of Tint King, LLC, was the best low bid for window film installation and repair services.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of CVB, Inc., dba Coastal Window Treatments for window coverings installation and repair services and the bid of Tint King, LLC, for window film installation and repair services, in an amount not to exceed $55,000.00, be approved as presented.

Attachment: WindowCvr&Film13-0039Rec.pdf

FACILITIES

23. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $121,328.87 in gross contract dollars.

Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.

Attachment: Facilities Services change orders.pdf

24. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE OAK PARK WINDOW REPLACEMENT/SEALING AND STUCCO RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herin in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Oak Park contract final completion.pdf

25. ACCEPTANCE OF FACILITES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BAY HAVEN BUILDINGS 1, 4, AND 7 RESTROOM RENOVATIONS AND HVAC

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Bay Haven contract final completion.pdf

CONSTRUCTION

26. APPROVAL OF THE DELETION OF BUILDING NO. 3, 4, 5, 11, 12, 13, 16, 17, 18, 19, 23, 33, 34 AND 35 AT BOOKER HIGH SCHOOL

Description

The specified buildings are one-story buildings that are in the path of construction for the rebuild at Booker High School.  The demolition value of these buildings has been proven by the Castaldi Formula calculation.  Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion of Buildings No. 3, 4, 5, 11, 12, 13, 16, 17, 18, 19, 23, 33, 34, and 35 at Booker High School from the F.I.S.H. inventory for demolition, be approved as presented.

Attachment: BAIenc3-5-2013_BldgsDemo-BHS.pdf

27. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-MINOR PROJECTS FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide civil engineering services for minor projects as assigned for the School Board of Sarasota County for a period of three (3) years.  These projects are defined as those with a construction cost of less than $250K and consultant fees of less than 25K.  On 2/19/2013 (Item #29), the Board authorized negotiations with the three (3) top-ranked firms.  On 2/20/2013, the Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of  [1] AM Engineering, Inc., [2] DMK Associates, Inc., and [3] Jensen and Group Engineering Consultants, LLC and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $250,000.00.  Funds are available for these services through individual project accounts. 

Recommendation
That the contracts with the three (3) top-ranked firms for Civil Engineering Services-Minor Projects for a three (3)-year period be approved as presented.

28. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A THREE (3)-YEAR PERIOD

Description
The scope shall be to provide status reports for the Southwest Florida Water Management District (SWFWMD) permitted retention/detention area for all School Board facilities, district-wide.  The scope includes field verification of compliance with record drawings and preparation of appropriate reports.  On 2/19/2013 (Item #26), the Board authorized negotiations with the top-ranked firm.  On 2/20/2013, the Director of Construction Services and one (1) member of the Professional Services Selection Committee met with a representative of Stantec Consulting Services, Inc. and successfully negotiated a continuing contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $75,000.00.  Funds are available for these services through individual  project accounts. 

Recommendation
That the contracts with the top-ranked firm for the Southwest Florida Water Management District (SWFWMD) Status Reports for a three (3)-year period be approved as presented.

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $122,282.68 in gross contract dollars.

Included in these change orders are $80,019.76 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $75,396.00 result a net of $4,623.76 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc3-5-2013_CSD-COs.pdf

TRANSPORTATION

30. APPROVAL OF REQUEST TO PURCHASE THIRTY (30) SCHOOL BUSES

Description

This purchase is a direct replacement of twenty-eight (28) regular a/c school buses and two (2) a/c lift buses in accordance with the thirteen (13) year replacement cycle, along with four (4) Cummins Engine Insite programs with adapters.  Dollars for bus purchase was approved in the 2012/2013 Capital Transportation budget.

Replacement will be thirty (30) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.

Recommendation
That the purchase of thirty (30) new buses to replace thirty (30) buses on the scheduled thirteen (13) year replacement cycle in an amount not to exceed $3,300,000.00, be approved as presented.

SCHOOL BOARD RULES

31. APPROVAL OF SCHOOL BOARD RULE 8.111, KEY CONTROL/ACCESS TO BUILDINGS

Description
School Board Rule 8.111, Key Control/Access to Buildings, has been advertised and is ready for approval.

Recommendation
That the School Board of Sarasota County, FL approve School Board Rule 8.111, Key Control/Access to Buildings.

Attachment: Key Control Access to Buildings.pdf